FAQs on Collaboration Tools  

Introduction

We are living in the digital age and most businesses rely on technology to run their businesses efficiently. Recently, we have seen many questions about collaboration tools. Since they are very important for any business, we are going to clear out the confusion around it.  

So, in this blog post, we are going to cover some of the most Frequently Asked Questions on Collaboration Tools.  

1. What Are Collaboration Tools?  

Imagine a whiteboard in your conference room where your team gathers and brainstorm idea by collaborating. Collaboration tools perform a similar task but digitally. In short, they create a space where the whole team can world by collaboration.    

There are three types of collaboration tools:  

Collaboration Tools for Communication  

  • E-Mail  
  • Voicemail  
  • Instant messaging (IM)  
  • VoIP (voice over IP) / video call  

Collaboration Tools for Coordination  

  • Online Calendars  
  • Time trackers  
  • Spreadsheets  

Collaboration Tools for Cooperation  

  • Video conferencing  
  • IM teleconferencing  

2. How Can You Use Collaboration Tools to Improve Team Communication?  

To improve team communication with the help of collaboration tools, follow the steps below:  

  • Select a space where your team can work comfortably.   
  • Help your team develop crucial collaboration and teamwork skills  
  • Share all the resources, assign tasks, and maintain quality standards to boost productivity  
  • Communicate effectively with your team members  
  • Create an environment where your team can comfortably communicate and share ideas  
  • Keep reminding your team to focus on objectives and the outcomes of your current task  
  • Who uses online collaboration tools?  

Everyone can/should use collaboration tools from manager to team leads.  

3. Is Microsoft Teams A Collaboration Tool?  

Yes, Microsoft Teams is a collaboration app. It can help you collaborate with your team, stay organized, share important resources, make phone calls, host meetings, and have conversations seamlessly.   

Also Read: A-Z Tech BuzzWords in 2021 that You Should Know

4. Is Onedrive a Collaboration Tool?  

Yes, OneDrive is a content collaboration service. It is included within Office 365 and allows users to share content, store files, and collaborate on documents.  

5. Where Should I Use Collaboration Tools? / When Should I Use Collaboration Tools  

Collaboration tools can be used everywhere from creating spaces for collaboration to communication. For instance, they can be used for direct messaging, video conferencing, online forums, and online group tasks.   

6. What Are Collaboration Tools for Business? What Are Some Examples of Collaboration Tools? 

Best Collaboration Tools for Business are:  

  • Google drive  
  • Microsoft 365  
  • Slack  
  • Asana  
  • Podio  
  • Ryver  
  • Trello 
  • Flock  

7. What are Social Collaboration Tools?  

As we know the internet is an open place, information is shared with everyone. However, if you want to keep your information private and secure Social collaboration tools are your answer. They are networking platforms that give employees privacy for communication and collaboration.   

8. What are the Benefits of Collaboration Tools?  

  • Ease in Tracking Workflows   
  • Better Collaboration in Distributed Teams  
  • Better Overall Communication  
  • Improved Employee Participation and Engagement  
  • Increased overall Office Efficiency  
  • Better Access to Information  
  • Access to Updates in Real-time  
  • Cross-functional teams  

9. What are Virtual Collaboration Tools?  

Virtual collaboration tools are similar to other collaboration tools. They have 2 or more parties that are involved virtually. They do not physically interact and always communicate through different technologies.  

They use virtual collaboration tools for information transfer in face-to-face meetings, communicating virtually through visual, verbal, written, and digital means.  

10. What are Microsoft Collaboration Tools?  

Microsoft Collaboration Tools are:  

  • Office 365 Groups  
  • Microsoft Teams  
  • One Drive for Business  
  • SharePoint  
  • Office 365 Video  
  • Outlook Email  
  • Skype for Business  
  • Delve Boards  
  • Yammer  

11. What is the Best Online Collaboration Tool?  

Google Drive, Microsoft 365, Slack, Asana, Podio, Ryver, Trello, and Flock are some of the best tools for collaboration. However, to decide which one works best for you, you need to choose as per your business needs.    

12. What is the Most Popular Workplace Collaboration?  

According to Statista, the top five collaboration tools for remote work in the US are Zoom, Microsoft Teams, Google Hangout, Slack, and Skype. They say that more than 36% or one-third of employees used Zoom, followed by Microsoft Teams with 19% when working remotely.  

Most used collaboration tools used for remote work in the United States in 2020

13. What is Required for Using Collaboration Tools? 

  • Cloud-based technology 
  • Workflow management tools 
  • Data visualization tools 
  • Workflow tracker

14. What are the Pros and Cons of Online collaboration Tools? 

Pros: Productivity, drastically reduces downtime, efficient communication, highly cost-effective, brings diversity to collaboration, and sensitive data is secure. 

Cons: Personal contact is reduced, licensing models limit access to selected users, and only trusted platforms offer security and safety. 

15. Why are Microsoft Teams bad? 

Integration with Outlook Calendar and Microsoft Teams Status is really bad. 

16. Is Microsoft Team Free? 

Yes, Microsoft Teams is completely free to use.  

17. How do you Collaborate with a Team? 

If you want to work together in Microsoft Teams follow below steps: 

  • Select the plus, next to the tabs 
  • Choose a workspace and type a name 
  • Select Post  
  • Select Save. 
  • You have successfully created space for collaboration 

Here, we have covered some of the frequently asked questions on collaboration tools. We hope this article has helped you understand a little bit about them.  

If you have any questions, leave a comment down below and we will answer them.  

 

Author Bio:

Shreeya Chourasia is an experienced B2B marketing/tech content writer, who is diligently committed for growing your online presence. Her writing doesn’t merely direct the audience to take action, rather it explains how to take action for promising outcomes.